Articles

Great Advice for Wedding Planning

Utilizing Wedding Planners & Day-of-Coordinators

by Angela Ash

Silverfox Photography

PIanning a wedding will undeniably be one of the most exciting periods of your life. Not only will you get to try 20 different flavors of delicious cake, but you will spend some wonderful bonding time with your soon-to-be better half, making this a time that you will be sure to cherish.

However, don't think that this won't be a lot of work. EVERYTHING, and I mean everything, must be organized, and before you know it, you may find that your lists have lists of their own. Many couples think that this a challenge that they can take on alone, thinking that they will bask in the few dollars that they save on planners and coordinators at the end of it all.

Yet, for many, this is the first time that you will be putting together this event of your dreams, so you aren't going to have a lot of experience in the situations that you will find yourself in. If you're building a new house, you'll need help. You won't just throw on an old pair of jeans, start cutting wood and banging a hammer. You will seek out assistance from professionals. View your wedding in the same way. You will be building, as well, but these efforts are going toward the start of your new life as a married couple.

PROFESSIONAL ASSISTANCE

There are a variety of professionals that can provide the help that you will need to pull off each detail of this anticipated celebration. You will soon find that it's pretty difficult to even get off the ground without knowing exactly how to get started, along with solidifying that everything will go according to plan at the actual event.

A wedding planner will provide the expertise needed to completely begin and execute the smallest details of the planning process. A day-of coordinator will make sure that everything goes off without a hitch during the wedding. So, let's explore the roles in detail of these invaluable members of your wedding A-team!

CONSULTING, PLANNING AND WAVING A MAGIC WAND

Your wedding planner is nothing short of a fairy godmother. Once you find a professional to work with, the stress of planning your special day will begin to fade, leaving you more time to actually enjoy this monumental time in your life. A planner will jump right in, clicking the items off your To Do List in record time. The following areas are where a wedding planner really shines, making you wonder how you might have ever thought that you could do this all on your own!

KNOWING WHO TO HIRE

A wedding planner works with wedding professionals every day, so knowing in the blink of an eye who can fill a specific role can be expected. This type of knowledge could cost you hours sorting through advertisements and making phone calls, with the real possibility that you may still not find the right caterer or DJ. However, a consultant KNOWS these people and, more than likely, has worked with them before at other weddings. It's vitally important that your personalities gel, especially when you are faced with situations that could create stress, let your planner take the guesswork out of the equation. If you need a photographer who will think out of the box and find those inspiring settings for your bridal photos, your wedding planner will know who to call!

KEEPING WITHIN YOUR BUDGET

While having white roses and an ice sculpture in the middle of July may be extremely important to you, many couples find that having what they want and staying within their budget might be problematic. But remember that your wedding planner has a general idea of what certain things can cost, also having knowledge as to which professionals can be the right fit for you. This is an area where a wedding planner can most definitely help save some aggravation!

SCHEDULING APPOINTMENTS

When you're planning a wedding, you are going to spend some time attending meetings with your potential providers. The positive side of this is that you're going to get to sample delicious sweets from bakers and taste tantalizing delicacies from the best caterers on Long Island! However, scheduling these appointments and maintaining a schedule can be difficult if you're doing it on your own, so this is an area where your wedding planner can help you to save both time and energy. A planner will also work around your schedules to ensure that you can meet with wedding professionals in a timely and efficient manner.

COORDINATING, LEADING AND SUCCESSFULLY MANAGING YOUR WEDDING DAY

Your day-of wedding coordinator will act as your master of ceremonies, making sure that your much-anticipated event surpasses even your wildest dreams. While you may be tempted to micromanage, when you have a day-of coordinator, you will have the time to actually enjoy your wedding, rather than worry that the ceremony is starting late or that the reception music isn't keeping the guests on the dance floor. However, there are many other ways that a coordinator can help you during the wedding. Let's explore a few!

KEEPING TO A SCHEDULE

When you're trying to decide if you need more eyeliner or if someone's tie is crooked, it's hard to look at your watch every 15 minutes. Besides, who wants to be the White Rabbit of their own wedding, running from room to room, announcing that everything is running behind? Your coordinator will make sure that a realistic schedule is set into motion, being certain that everyone is where they're supposed to be when they're supposed to be there.

PAYING ATTENTION TO THE DETAILS

You may think that you would never let any detail, no matter how small, fall through the cracks on your big day, but this happens to brides and grooms all the time, regardless of their determination to avoid it. A coordinator will make sure that the cake is set up on a beautifully decorated table in the right location in the reception facility, the best man didn't leave the wedding ring on his nightstand, and that your aunt was seated on the opposite side of the building from your uncle.

AVOIDING CONFLICT AND OVERCOMING OBSTACLES

Wedding coordinators have seen it all. They've dealt with bridesmaids who forgot that this wasn't their own wedding, a DJ who may have had the music too loud, and a flower girl who came down with an overwhelming case of "stage fright". A day-of coordinator knows how to take these situations in stride, finding solutions to ensure that everyone has an enjoyable time and that you make it down that aisle!

Of course, it's nearly impossible to list the hundreds of ways that wedding planners and day-of- coordinators make certain that your wedding is everything that you hoped it would be. They are conscientious, organized and true professionals. So, don't leave such an important occasion to chance. From the early stages of planning to the clean-up after the reception, your wedding planner and day-of coordinator will provide the level of professionalism that you require to begin this new era of your lives with a day to remember.

 

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PIanning a wedding will undeniably be one of the most exciting periods of your life. Not only will you get to try 20 different flavors of delicious cake, but you will spend some wonderful bonding time with your soon-to-be better half, making this a time that you will be sure to cherish.

However, don't think that this won't be a lot of work. EVERYTHING, and I mean everything, must be organized, and before you know it, you may find that your lists have lists of their own. Many couples think that this a challenge that they can take on alone, thinking that they will bask in the few dollars that they save on planners and coordinators at the end of it all.

Yet, for many, this is the first time that you will be putting together this event of your dreams, so you aren't going to have a lot of experience in the situations that you will find yourself in. If you're building a new house, you'll need help. You won't just throw on an old pair of jeans, start cutting wood and banging a hammer. You will seek out assistance from professionals. View your wedding in the same way. You will be building, as well, but these efforts are going toward the start of your new life as a married couple.

PROFESSIONAL ASSISTANCE

There are a variety of professionals that can provide the help that you will need to pull off each detail of this anticipated celebration. You will soon find that it's pretty difficult to even get off the ground without knowing exactly how to get started, along with solidifying that everything will go according to plan at the actual event.

A wedding planner will provide the expertise needed to completely begin and execute the smallest details of the planning process. A day-of coordinator will make sure that everything goes off without a hitch during the wedding. So, let's explore the roles in detail of these invaluable members of your wedding A-team!

CONSULTING, PLANNING AND WAVING A MAGIC WAND

Your wedding planner is nothing short of a fairy godmother. Once you find a professional to work with, the stress of planning your special day will begin to fade, leaving you more time to actually enjoy this monumental time in your life. A planner will jump right in, clicking the items off your To Do List in record time. The following areas are where a wedding planner really shines, making you wonder how you might have ever thought that you could do this all on your own!

KNOWING WHO TO HIRE

A wedding planner works with wedding professionals every day, so knowing in the blink of an eye who can fill a specific role can be expected. This type of knowledge could cost you hours sorting through advertisements and making phone calls, with the real possibility that you may still not find the right caterer or DJ. However, a consultant KNOWS these people and, more than likely, has worked with them before at other weddings. It's vitally important that your personalities gel, especially when you are faced with situations that could create stress, let your planner take the guesswork out of the equation. If you need a photographer who will think out of the box and find those inspiring settings for your bridal photos, your wedding planner will know who to call!

KEEPING WITHIN YOUR BUDGET

While having white roses and an ice sculpture in the middle of July may be extremely important to you, many couples find that having what they want and staying within their budget might be problematic. But remember that your wedding planner has a general idea of what certain things can cost, also having knowledge as to which professionals can be the right fit for you. This is an area where a wedding planner can most definitely help save some aggravation!

SCHEDULING APPOINTMENTS

When you're planning a wedding, you are going to spend some time attending meetings with your potential providers. The positive side of this is that you're going to get to sample delicious sweets from bakers and taste tantalizing delicacies from the best caterers on Long Island! However, scheduling these appointments and maintaining a schedule can be difficult if you're doing it on your own, so this is an area where your wedding planner can help you to save both time and energy. A planner will also work around your schedules to ensure that you can meet with wedding professionals in a timely and efficient manner.

COORDINATING, LEADING AND SUCCESSFULLY MANAGING YOUR WEDDING DAY

Your day-of wedding coordinator will act as your master of ceremonies, making sure that your much-anticipated event surpasses even your wildest dreams. While you may be tempted to micromanage, when you have a day-of coordinator, you will have the time to actually enjoy your wedding, rather than worry that the ceremony is starting late or that the reception music isn't keeping the guests on the dance floor. However, there are many other ways that a coordinator can help you during the wedding. Let's explore a few!

KEEPING TO A SCHEDULE

When you're trying to decide if you need more eyeliner or if someone's tie is crooked, it's hard to look at your watch every 15 minutes. Besides, who wants to be the White Rabbit of their own wedding, running from room to room, announcing that everything is running behind? Your coordinator will make sure that a realistic schedule is set into motion, being certain that everyone is where they're supposed to be when they're supposed to be there.

PAYING ATTENTION TO THE DETAILS

You may think that you would never let any detail, no matter how small, fall through the cracks on your big day, but this happens to brides and grooms all the time, regardless of their determination to avoid it. A coordinator will make sure that the cake is set up on a beautifully decorated table in the right location in the reception facility, the best man didn't leave the wedding ring on his nightstand, and that your aunt was seated on the opposite side of the building from your uncle.

AVOIDING CONFLICT AND OVERCOMING OBSTACLES

Wedding coordinators have seen it all. They've dealt with bridesmaids who forgot that this wasn't their own wedding, a DJ who may have had the music too loud, and a flower girl who came down with an overwhelming case of "stage fright". A day-of coordinator knows how to take these situations in stride, finding solutions to ensure that everyone has an enjoyable time and that you make it down that aisle!

Of course, it's nearly impossible to list the hundreds of ways that wedding planners and day-of- coordinators make certain that your wedding is everything that you hoped it would be. They are conscientious, organized and true professionals. So, don't leave such an important occasion to chance. From the early stages of planning to the clean-up after the reception, your wedding planner and day-of coordinator will provide the level of professionalism that you require to begin this new era of your lives with a day to remember.

 

Victor Talbot
Lotus Bridal
Anthony Scotto One North Restaurant
Fairy Tale